You have a ton of options when setting up recurring tasks – the formatting options allow for a wide range of setups (you can find the Todoist support article here). Putting repeating tasks to use is a great way to form a new habit – such as reading a new book, taking time to fill out your daily plan, and more. Setting up recurring tasks is simple and straightforward, and it’s much easier for me to just pull up my list every day and see what I have to do instead of having to build that list every day. Time is money, after all. The power in Todoist, of course, is the granularity you can use when building your recurring tasks.
Todoist is one of the world’s most popular to-do list applications and flooded with powerful features for managing your tasks but also your sanity.
You've probably experience overdue tasks at least a couple of times.
The truth is that we all usually over-estimate what we can do in a day, assigning too many tasks in our daily to-do list and getting overwhelmed as an outcome. This can lead us to feel guilty, anxious and, consequently, uninspired.
This is where Todoist built-in Smart Schedule comes in handy.
What is Todoist Smart Schedule?
Todoist Smart Schedule feature uses predictive modelling to help you plan your tasks in advance. Pretty smart huh!?
The scheduling function learns from your personal productive habits and considering, at the same time, the behaviour of all Todoist users, in order to predict the best time to schedule your own tasks.
According to the official article on the Doist blog, Smart Schedule takes into account the following task and life attributes:
Your Habits
Task Urgency
Workdays vs. Weekends
Upcoming Tasks
Your Daily and Weekly Goals
And more…
How it SMART SCHEDULE works
rescheduling multiple tasks
In order to schedule (or reschedule) multiple tasks at once, you just have to select them CTRL (Windows) or CMD (macOS) + SHIFT and click Schedule in the menu at the top.
Then click Smart Schedule and see the suggested due dates and then click Update. You can also edit the suggested due date for each task if it doesn't suit your needs.
Rescheduling a single task
The process to reschedule a single task is even easier.
Just go over your task, click on the date field, then from the drop down menu click the suggested date shortcut and it will be automatically saved.
when and why to use it
As you can see Todoist Smart Schedule is very easy to use and you can also customize it according to your own need.
It can be useful to easily reschedule overdue tasks or simply when unexpected circumstances would bring you away from your work (think an unexpecting meeting, for example, or even a job trip) as well as to prepare yourself to leave for vacation, you could reschedule in bulk a bunch of tasks for when you’ll be back to work.
Let’s also not forget those days when you wake up and you feel like you just can’t do it! Whether postponing your work is not often a suggested option, there are some exceptions when it can be actually recommended in order to clear your mind and regain focus.
Setting a realistic schedule for your tasks can be a tricky thing. Using a tool like Smart Schedule can help you to optimize your time planning the day and week to come.
Additional Resources
Todoist’s official guide: Set due dates with Smart Schedule
Todoist Multiple Due Dates